MapYourFlow.aiSyncedAI
Private early access · opening in waves

Map the flow. Build from the blueprint.

Drag the real steps onto an infinite canvas, name who decides what, record the platform, model and tools it runs on, then press export. Out comes a brief, a PRD, a JSON schema, a build checklist and a skill package your builders and AI agents can act on the same day.

Request early accessSee pricing
9
ready-to-edit templates
19
node types
10
export artifacts
69
platforms, models & tools
Client response · blueprint
sensitivestandardretrievalTRIGGERNew client requestInbox · OpsDECISIONRisk tier?Rule: contract valueMODEL / ROUTINGDraft the responsePrimary + fallbackKNOWLEDGEPolicy libraryRetrieval · scopedMCP / TOOLUpdate CRM recordwrite:deal · scopedHUMAN APPROVALHUMANAccount lead signs offBefore anything is sentAutomation pauses hereDEPLOY / CHANNELReply sent · loggedEmail + audit trail
Owner namedRule writtenTool scopedApproval requiredHandoff exportable
Live sandbox

Edit a real board — nothing to install.

Rename a step, change an owner, watch the exported handoff update as you type.

Client onboarding · live board
AVJMSGediting now

01 · Step on the canvas

Retainer or project?

decision · Account Lead

02 · Detail in the inspector

Branch · Yes
Retainer → recurring cadence
Branch · No
Project → milestone plan
Decides
Human, never automated

03 · Exported brief

## 3. Retainer or project?
type: decision · owner: Account Lead
- Yes → recurring cadence
- No  → milestone plan
Why map first

A clearer map means fewer expensive build loops.

A visual workflow turns scattered conversations into agreed ownership, systems, rules, data, approval points, edge cases and acceptance criteria — before developers or AI build platforms start. The work gets discussed once, in one picture, instead of being re-explained in every thread.

01

Build from a vague idea

A broad prompt, missing rules, and assumptions nobody wrote down.

  • Broad prompts with implied context
  • Missed rules and edge cases
  • Repeated revisions and regenerations
  • Blind rework after each review
02

Map it first

The work becomes visible before anyone starts building.

  • Named owners and responsibilities
  • Decisions with both branches labelled
  • Systems, data and constraints listed
  • Human approval points made explicit
03

Build from the blueprint

Developers and AI builders start with a testable brief.

  • Focused, scoped prompts
  • Fewer unnecessary iterations
  • Acceptance criteria to test against
  • A handoff people and agents can read

Honest about what this does

MapYourFlow does not make AI credits inherently cheaper and does not promise a fixed saving. It helps teams avoid avoidable credit use and rework caused by vague prompts, incomplete requirements, repeated regenerations, blind revisions and unclear handoffs. The outcome is more intentional use of credits and build time, faster approvals, and a handoff that is useful for both people and agents.

Automate the repeatable part. Keep a person responsible for the result.

Make the handoff visible.

Start with the work—not another tool.

How it works

Five steps from a messy conversation to a build-ready handoff.

No training session required — the board teaches you what a builder needs as you go.

  1. 01

    Open a template or a blank board

    Pick the closest starting point, then rename steps to match how the work actually happens today.

    Shortcut: press ? on any board for the full keyboard cheat sheet.

  2. 02

    Drag the steps and connect them

    Drop Trigger, Action, Decision, Approval, Integration, Agent, Model, MCP, Subflow and Guardrail blocks, then drag from a node handle to draw the connection.

    Adding an Integration, Tool or Data Store opens a short setup prompt so the system and endpoint never stay blank.

  3. 03

    Fill in the inspector

    Owner, inputs, outputs, rules, edge cases and acceptance criteria. Anything unresolved is marked TBD instead of guessed.

    Required fields glow on the canvas until they are answered, and schemas are validated inline.

  4. 04

    Set the Build Context

    Choose the platform, framework, model provider, tools, knowledge, deploy channel and observability — then tick off the build decisions checklist.

    Share a read-only link so stakeholders can watch the checklist fill in, or diff it against a saved version.

  5. 05

    Pass preflight, then export

    Readiness and preflight list every blocker and link straight to the node that needs an answer. Then export a brief, PRD, JSON schema, checklist report or .skill package.

    Exports can be scoped to a sub-flow, include branch names and attachments, and save to Google Drive.

Build Context

The diagram says what happens. Build Context says what it gets built on.

Every board carries the decisions that usually live in someone's head: the platform, the framework, the model provider and routing intent, the connected systems, the knowledge it reads, where it ships, and how it's monitored. Pick from 69+ curated options or type your own — then every export compiles them into an implementation checklist instead of a wish.

Build platforms

14

Lovable, Cursor, n8n, Flowise

Agent frameworks

10

OpenAI Agents SDK, LangGraph, Vercel AI SDK

Model providers

10

OpenAI, Anthropic, Google, Groq

Tools & systems

14

Slack, HubSpot, Drive, MCP server

Knowledge sources

8

Docs, database, web search

Deploy channels

7

Internal tool, API, Slack bot

Observability

6

Langfuse, LangSmith, PostHog

Anything missing

Type a custom platform, provider or system and it travels through the exports exactly as you wrote it.

A checklist that knows what you already decided

Build Context is compiled into build tasks across environment, model, tools, knowledge, deployment and observability. Each one lands in one of three states.

  • Answered

    The board already settles it — a model provider is chosen, a tool is named, a guardrail exists. It ticks itself.

  • Confirmed

    Nothing on the board proves it, but a human decided it. Tick it, add a note, and the export records who settled it and when.

  • Open

    Still undecided. It shows as an explicit open decision in the build spec — and can block the export entirely.

Pre-export preflight

Exports stop when required fields are missing or the context contradicts itself — an Anthropic model under an OpenAI-only provider, a tool with no auth method, a decision with unlabelled branches.

Optional completion gate

Flip one switch and no export leaves the board until every build decision is settled. Useful when a client or an agency handoff has to be airtight.

Read-only share links

Send a revocable link so a stakeholder can watch the checklist fill in — without an account, and without access to anything else in your workspace.

Version diff

Compare today's checklist against any saved version to see exactly what got settled, what changed, and what quietly reopened.

Why it matters

Most handoffs fail on the unwritten parts — which model, whose API key, what happens when the tool times out, who signs off. Build Context turns those into named, tickable, shareable decisions with a completeness score, so the person or agent who builds it never has to guess and never silently invents an answer.

19 building blocks. Endless combinations.

Every workflow you run is a mix of these. The language stays shared across ops, delivery and engineering.

Trigger

What starts this workflow

Action

A step someone or something does

Decision

A branch with Yes/No paths

Human Approval

A person must sign off

Integration / API

A system-to-system call

Data Store

Where data lives

Deliverable

An output or artifact

Note / Context

Background for builders

Group / Swimlane

Groups related steps

Agent / Worker

An AI worker with a job to do

Tool Call

A function the agent may call

Knowledge / Retrieval

Sources the agent can read

Memory / State

What is remembered, and for how long

Guardrail / Policy

Limits the agent must respect

Evaluation / Quality

How we prove it works

Model / Routing

Which model runs this, and the fallback

MCP / Connector

A connected system and its allowed actions

Subflow / Reusable Skill

A packaged flow reused elsewhere

Deploy / Channel

Where people or systems invoke this

Combinations

Six patterns cover most of the work you already do.

Snap the blocks together and the shape of the work becomes obvious — to ops, to delivery, to engineering, and to the agents you hand it to.

  • TriggerActionApproval

    Intake & approval

    Linear

    The routine fires instantly, a human still signs off before anything leaves the building.

  • DecisionYes pathNo path

    Decision branch

    Branch

    Both paths get named, so nobody guesses what happens on the exception.

  • AgentTool callGuardrail

    Agent + tool + guardrail

    Linear

    An agent acts inside explicit tool boundaries with prohibited actions written down.

  • IntegrationData storeDeliverable

    System → record → artifact

    Linear

    Show the integrations, the record of truth, and the artifact the client actually gets.

  • ActionSLA checkEscalate

    Escalation loop

    Branch

    When the SLA lapses, the work climbs to a named person instead of stalling silently.

  • ScheduleChecklistReport

    Recurring retainer

    Linear

    A cadence that repeats without re-explaining the work every single month.

What goes in a node

Detail lives inside the step, not in someone's head.

Responsibility, inputs, outputs, rules, tools, acceptance criteria and the explicit human approval. Capture it once and you stop re-explaining it in three meetings.

Pick any field to see it filled in on the card.

Actionbuilt

Spin up client workspace

Operations · within 1 business hour

Description

Create the client workspace and invite the delivery pod.

Fields viewed1 of 13
From map to build pack

One picture in. A build pack out.

The same board compiles into the documents a developer, an agent builder or a coding agent can act on — with unanswered decisions marked instead of guessed.

  1. The map

    Steps, owners, branches

    The flow your team already runs — drawn once, agreed once.

    board · 24 nodes
  2. Builder spec

    Brief, PRD & JSON

    Inputs, outputs, rules, edge cases and acceptance criteria per step.

    workflow-prd.md
  3. Agent pack

    Architecture & .skill

    Orchestration, tool boundaries, approvals and an output contract.

    SKILL.md
  4. Evaluation

    Proof it works

    Happy paths, branch coverage, failure and recovery cases.

    eval-plan.md
Human checkpoint

Automation stops where judgment starts.

Anything customer-facing or costly waits at a named approval node. The map records who approves, on what evidence, and what happens if they say no — so builders implement a pause instead of assuming one.

  • Named approverA role or person, not “someone from ops”.
  • Evidence shownWhat the approver sees before deciding.
  • Rejection pathWhere the work goes when the answer is no.

Teams tell us this is where rework usually comes from — results vary by process.

Model / Routing

Draft the refund reply

Confidence 0.71 · below 0.85

hold
Human approvalrequired

Support lead reviews the refund

Sees: order history, policy clause, drafted reply. Rejects → back to the agent with a reason.

approved
Deploy / Channel

Reply sent to the customer

Logged with approver + time

Internal testing

Build for WatchYourFlow

Map designs the work and gathers the setup. WatchYourFlow runs the known, versioned recipe. Two recipes are in internal testing today — Prepare Client Update, and Product Package → Quote → Proposal. The builder prepares an import-ready setup file; nothing is sent, uploaded or run from here.

See how it works
For AI engineers & agent builders

From a whiteboard your team understands to a contract your builders can implement.

Business users map the work in plain language. Builders receive structured data contracts, tool permissions, guardrails, approval gates, evaluation tests — and every unresolved decision marked as an explicit TBD instead of a confident guess.

01

Visual workflow

Drag Agent, Tool Call, Knowledge, Memory, Guardrail and Evaluation nodes next to your human steps.

Trigger → Agent → Tool → Approval
02

Agent architecture

Orchestration, handoffs, state, permissions, knowledge, memory, failure handling and risks — written out.

agent-architecture.md
03

.skill package

A valid SKILL.md with YAML frontmatter, tool boundaries, approval checkpoints and an output contract.

SKILL.md + references/
04

Eval plan

Happy paths, branch coverage, tool timeouts, malformed input, prompt injection, leakage and recovery.

eval-plan.md

Nothing gets invented

A live Builder Readiness score flags missing auth scopes, unlabelled decisions, absent input/output schemas, missing failure handling and risky automation with no human approval — each finding links straight to the node that needs an answer.

blockerMissing auth scope — “Update CRM record”
blockerUnlabelled decision branch — “Budget approved?”
warningNo idempotency rule — “Create invoice”

Start with the work—not another tool.

All 9 templates ship with realistic steps, owners, branch logic and acceptance criteria — edit instead of starting from a blank page.

Client Onboarding

From signed agreement to kickoff-ready account.

9 steps · 10 connections

Client Expectations

Set, document, and defend scope expectations.

8 steps · 8 connections

Marketing Projects

Intake, prioritise, produce and publish marketing work.

9 steps · 10 connections

Automation Build

Turn a manual process into a shipped automation.

10 steps · 10 connections

Campaign Launch

Coordinate a multi-channel campaign from brief to recap.

9 steps · 10 connections

Sales / Quote / Art Approval

Quote, proof, approve and hand off to production.

11 steps · 12 connections

Team Collaboration Process

Cross-functional work with one decision owner, visible blockers and a clean handoff.

17 steps · 18 connections

Customer Support & Issue Resolution

Answer calmly, own the issue, and close the loop with the person who raised it.

16 steps · 18 connections

Client Outreach

Thoughtful, well-timed touchpoints — relationship work, never mass sending.

16 steps · 20 connections

Outputs

One board. Four build-ready handoffs.

The board is the source of truth. Export turns it into exactly the document each audience needs — no retyping, no lost context, no invented requirements.

For the team: ordered steps, branch logic, dependencies and open questions.

## 3. Retainer or project?
type: decision · owner: Account Lead
- Yes → set recurring cadence
- No  → build milestone plan
risk: budget owner unnamed
depends on: 2. Spin up client workspace
A workflow diagram turning into a stack of specification documents

Same board, every audience

Change a rule on the canvas and every export updates with it. Unresolved items stay marked TBD instead of being quietly guessed by an AI.

Before · a vague prompt

“Build us an onboarding automation that sets things up when a client signs, and let someone approve it.”

Result: assumptions, regenerations, and a review that starts from scratch.

After · a blueprint

5 steps · 2 branches · 3 systems · 1 approval gate · 4 acceptance criteria · 1 open question flagged

Result: a scoped build, a testable brief, and a handoff people and agents can both read.

FAQ

Questions people ask first.

Still unsure? Request access below and tell us what you're trying to map.

Your process, finally out of everyone's head.

Sign in with Google, open a template, and have a build-ready handoff before your next standup. Be Human Again — automation carries the routine, people keep judgment and accountability.

Compare plans

Early access is opening in waves to the Synced Up team and invited partners.

Not on the list yet?

Sign up below and we'll email you the moment your wave opens — no payment needed during early access.

Request early access

Tell us a little about your team and we'll add you to the next wave.