Map the flow. Build from the blueprint.
Start with the work—not another tool. Drag the real steps onto an infinite canvas, name who decides what, and press export. Out comes a brief, a PRD, and a machine-readable schema your builders and AI agents can act on the same day.
Early access is open to the Synced Up team (@syncedupdesigns.com), nate@syncedai.ai, and anyone invited by an admin. Everyone else lands on the waitlist — request an invite.
- 9
- ready-to-edit templates
- 15
- node types
- 3
- export formats
Be Human Again. Automation carries the routine; people keep judgment and accountability.
Inspector · what goes in a node
Retainer or project?
Account Lead · in-review
- Branch · Yes
- Retainer → recurring cadence
- Branch · No
- Project → milestone plan
- Decides
- Human, never automated
Export · what builders receive
## Retainer or project? - type: decision - owner: Account Lead - status: in-review - branch · yes: Retainer → recurring cadence - branch · no: Project → milestone plan - decides: Human, never automated
A clearer map means fewer expensive build loops.
A visual workflow turns scattered conversations into agreed ownership, systems, rules, data, approval points, edge cases and acceptance criteria — before developers or AI build platforms start. The work gets discussed once, in one picture, instead of being re-explained in every thread.
Build from a vague idea
A broad prompt, missing rules, and assumptions nobody wrote down.
- Broad prompts with implied context
- Missed rules and edge cases
- Repeated revisions and regenerations
- Blind rework after each review
Map it first
The work becomes visible before anyone starts building.
- Named owners and responsibilities
- Decisions with both branches labelled
- Systems, data and constraints listed
- Human approval points made explicit
Build from the blueprint
Developers and AI builders start with a testable brief.
- Focused, scoped prompts
- Fewer unnecessary iterations
- Acceptance criteria to test against
- A handoff people and agents can read
Honest about what this does
MapYourFlow does not make AI credits inherently cheaper and does not promise a fixed saving. It helps teams avoid avoidable credit use and rework caused by vague prompts, incomplete requirements, repeated regenerations, blind revisions and unclear handoffs. The outcome is more intentional use of credits and build time, faster approvals, and a handoff that is useful for both people and agents.
Automate the repeatable part. Keep a person responsible for the result.
Make the handoff visible.
Start with the work—not another tool.
Nine building blocks. Endless combinations.
Every workflow you run is a mix of these. Snap them together, branch the decisions, and the language stays shared across ops, delivery and engineering.
Trigger
What starts this workflow
Action
A step someone or something does
Decision
A branch with Yes/No paths
Human Approval
A person must sign off
Integration / API
A system-to-system call
Data Store
Where data lives
Deliverable
An output or artifact
Note / Context
Background for builders
Group / Swimlane
Groups related steps
Agent / Worker
An AI worker with a job to do
Tool Call
A function the agent may call
Knowledge / Retrieval
Sources the agent can read
Memory / State
What is remembered, and for how long
Guardrail / Policy
Limits the agent must respect
Evaluation / Quality
How we prove it works
Trigger → Action → Approval
Intake that never stalls: the routine fires instantly, a human still signs off.
Decision → Yes / No branches
Name both paths, so nobody guesses what happens on the exception.
Integration → Data store → Deliverable
Show the systems, the record of truth, and the artifact the client actually gets.
Detail lives inside the node.
Click any step and the inspector opens. Capture everything a builder would otherwise have to ask you for in three meetings.
From a whiteboard your team understands to a contract your builders can implement.
Business users map the work in plain language. Builders receive structured data contracts, tool permissions, guardrails, approval gates, evaluation tests — and every unresolved decision marked as an explicit TBD instead of a confident guess.
Visual workflow
Drag Agent, Tool Call, Knowledge, Memory, Guardrail and Evaluation nodes next to your human steps.
Trigger → Agent → Tool → ApprovalAgent architecture
Orchestration, handoffs, state, permissions, knowledge, memory, failure handling and risks — written out.
agent-architecture.md.skill package
A valid SKILL.md with YAML frontmatter, tool boundaries, approval checkpoints and an output contract.
SKILL.md + references/Eval plan
Happy paths, branch coverage, tool timeouts, malformed input, prompt injection, leakage and recovery.
eval-plan.mdWhat the business team fills in
What the builder receives
--- name: client-onboarding description: "Runs onboarding end to end. Use when: signed agreement received." readiness: 82 --- ## Tool boundaries - `crm.contacts.update` (auth: crm:write, own org) ## Approval checkpoints - Kickoff plan — pause for Account Manager ## Failure & recovery - retry 3x backoff; fallback: queue for human
Nothing gets invented
A live Builder Readiness score flags missing auth scopes, unlabelled decisions, absent input/output schemas, missing failure handling and risky automation with no human approval — each finding links straight to the node that needs an answer.
Start with the work—not another tool.
All 9 templates ship with realistic steps, owners, branch logic and acceptance criteria — edit instead of starting from a blank page.
Client Onboarding
From signed agreement to kickoff-ready account.
9 steps · 10 connections
Client Expectations
Set, document, and defend scope expectations.
8 steps · 8 connections
Marketing Projects
Intake, prioritise, produce and publish marketing work.
9 steps · 10 connections
Automation Build
Turn a manual process into a shipped automation.
10 steps · 10 connections
Campaign Launch
Coordinate a multi-channel campaign from brief to recap.
9 steps · 10 connections
Sales / Quote / Art Approval
Quote, proof, approve and hand off to production.
11 steps · 12 connections
Team Collaboration Process
Cross-functional work with one decision owner, visible blockers and a clean handoff.
17 steps · 18 connections
Customer Support & Issue Resolution
Answer calmly, own the issue, and close the loop with the person who raised it.
16 steps · 18 connections
Client Outreach
Thoughtful, well-timed touchpoints — relationship work, never mass sending.
16 steps · 20 connections
One board. Three build-ready outputs.
The board is the source of truth. Export turns it into the exact document each audience needs — no retyping, no lost context.
Markdown brief
For the team: ordered steps, branch logic, dependencies, risks, open questions.
## 3. Retainer or project? type: decision · owner: Account Lead - Yes → Set recurring cadence - No → Build milestone plan risk: unclear budget owner
PRD document
For stakeholders: scope, actors, approvals, data objects, acceptance criteria.
### Approval: Scope sign-off Actor: Delivery Lead Trigger: Scope drafted Accept when: signed scope + budget Escalate: 24h → Founder
JSON workflow schema
For builders and AI agents: machine-readable nodes, edges and field metadata.
{
"id": "n3",
"kind": "decision",
"branches": ["Yes", "No"],
"owner": "Account Lead",
"systems": ["Slack", "Drive"]
}Exports save straight to the SyncedAI Google Drive folder when Drive is connected, and download locally otherwise — never a silent failure.
Your process, finally out of everyone's head.
Sign in with Google, open a template, and have a build-ready handoff before your next standup.